by José Luis Sánchez Borque

[PDF en español del artículo]

The process of digital transformation of companies to the Cloud is a matter of trust. Trust in the Cloud, is a firm belief in a set of technologies that are designed to improve a company’s digital processes, including:

  • Secure storage,
  • Business Management Software,
  • Virtual machines,
  • Cloud services,
  • Scalability
  • High availability,
  • Collaborative work,
  • Email management,

A leading cloud platform is Microsoft Office 365. Office 365 is a suite of productivity tools that effectively combines the best traditional Office applications with the most advanced cloud services, while implementing advanced security and management services.

A determining factor in the migration to the Cloud are BACKUPS. The CIO (Chief Information Officer) of a company, is responsible for establishing a correct DRP (DisasterDisaster Recovery Plan) to protect the business infrastructure of the company against a possible loss of information produced by:

  • Accidental deletion of information,
  • Cyber Attacks, Hackers, …
  • Poor configuration of services or servers,

Any DRP plan is directly linked to the tool, or set of tools that will allow you to back up and restore efficiently, quickly and securely the company information.

One of the leading companies in the market in the development of backup strategies and tools is ALTARO. ALTARO was founded in 2009, with its flagship Altaro VM Backup. Leading product in backups in Hyper-V and VMWare.

All you need is an Internet search, or to visit directly the page of the leading information technology consultantic Gartner, to realize the company’s high valuation at the technological and service level. Both factors are important. A good car needs a good rider… Good software needs good support behind it. Altaro currently provides all its customers and partners with a 24×7 service.

Altaro Office365 Backup, is the Altaro product that solves Office 365 backups.

Altaro OFFICE365 Backup

As we’ve discussed before, digital transformation to the cloud is a matter of trust. Information is a company’s main asset, and cloud management is something that worries all of them.

Altaro provides a robust, powerful, reliable and secure one with its Office365 Backup product to keep your data safe. Altaro Office 365 Backup provides a platform for backing up mailboxes and files stored in OneDrive or SharePoint.

There are currently two versions of the product:

  • Office 365 Backup: Back up and restore all your company’s Office 365 mailboxes, OneDrive and SharePoint through an online console, on an annual subscription
  • Office 365 Backup for MSPs: Provide all your customers with backup and recovery services for Office 365 mailboxes and files stored in OneDrive and SharePoint through a multi-tenant online console, on a monthly subscription.

Copy and restore management is done centrally through an Online console. Among its main features we can highlight:


  • Copy mailboxes, including attachments, calendars, and contacts.
  • Copying OneDrive and SharePoint files
  • Automatic backup creation


  • Restore entire mailboxes or emails granularly
  • Restore a mailbox to the original account or an alternative
  • Restore files to a OneDrive account or SharePoint
  • Export to ZIP, or in the case of mailboxes to PST
  • Restore from any point in time
  • Advanced search options


  • Simple and easy to use management console.
  • Logs
  • Automatic provisioning of user backups
  • Manually turn backups on or off
  • Easy access to data and search options
  • Granular user access permissions policy.


  • Unlimited storage
  • AES 256 encryption
  • 2FA
  • Unlimited retention policies

We can view more product features by visiting the Altaro Office Backup 365 product website.


We will proceed to perform a little demonstration of the product. The administration console is extremely easy to use and very powerful.

Test objectives

  • Establish connection with the organization
  • Set the necessary parameters to back up a mailbox along with your OneDrive information.
  • Delete an email from the mailbox and recover it in a granular way.
  • Delete OneDrive file and recover it

On the Altaro homepage Altaro we find an option to access Altaro Office365 Backup.

We proceed to validate with our user account.

We will select the product that we are interested in. In our case Altaro Office365 Backup.

When accessing we find a management panel that gives us access to the different backup, restore, subscription options, alerts and Audit options.

First, we need to add our organization to the control panel. We can add as many organizations as we want. To do this we will use the following option:

We’ll follow the simple steps of the wizard:

The next screen asks us to assign the necessary permissions to Altaro Office365 Backup, so that you can access the platform and make the copies.

To do this, you’ll have to access the credentials of an account with the appropriate permissions to access the information.

In order not to lengthen the Post with unnecessary photos, and given the ease of the process, it is only a matter of following the steps indicated, adding the credentials at all times to grant the necessary permissions to the application in our Microsoft tenant. Upon successful completion of the process we will receive a notice email that the application has been successfully registered on the platform.

The third step is to select the mailboxes that we want to copy. It will logically depend on our license. In the demo I will select the user hola@mytcpip.com, both your mailbox and the files you may have on your OneDrive..

In the 4 step, we can select the information that we want to store from our SharePoint. In the example we will select only two folders.

In this simple way we have created a backup plan. It is important to see the final summary with the options we have been selecting.

As we see, it tells us that it is not necessary to manually perform or schedule backups. Altaro Office365 Backup automatically makes 4 copies daily.

Once the process is finished, we can see the new organization added in the control panel

We can see that automatically we already have the first backup made of the mailbox and the information of your OneDrive.

To see the ease of use, let’s proceed to delete an email and recover it granularly. We will delete the email that we see in the attached image:

We’ve already erased it

To recover only the accidentally deleted mail we can access the option that appears in the attached image.

If we select this option, we are asked for the Altaro platform access credentials before proceeding. Once introduced you will see a very intuitive screen from where you can recover the accidentally deleted mail.

It is sufficient to select it and click on the “Restore Selected Items” option:

We are asked for different restoration options. In our case we decided to recover it in the same mailbox.

It also asks us if we want to recover them in the same original folder, or in a new one. In our example we will retrieve it in a new folder called _MAILSRESTORED. We’ll press Restore to recover it.

In the control panel we will have information about the process.

If we now access the user’s email hola@mytcpip.com we can check that the email has been successfully restored.

We can do something similar by deleting a OneDrive file:

And we also delete it from the recycle bin:

We proceed to restore the file. In this case, and to make it different…. We will use the option to restore all the contents of the OneDrive (in our case a single file)

Select Restore OneDrive and choose the organization where the information we want to recover is:

Select the OneDrive account to restore:

We are asked for the restore point that we want to recover. In the image we see two, one which is automatically released in the initial process that we explained above, and the second is a manual that I have released (Sun, 5 Jul 2020 08:30). I select second one.

We indicate that we want to restore the information about the same user account.

Then we can choose the permissions. In our case we selected the permissions it originally had.

In the control panel we can see that the status of the process:

We see that the file has been perfectly recovered.

You can download your free trial of Altaro Office 365 Backup here.

Puedes descargarte el pdf en Español del artículo pulsando sobre el siguiente enlace  ALTARO OFFICE 365 BACKUP.


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